Roles are used to grant groups of users specific privileges on your website. For example, you might want to provide a way for your worship team to access mp3s or sheet music on your website, but you don't want the public to download them because of legal concerns.
You have read about how you can secure content on your website, but you don't want to have to add each user to each file that you upload to the server. To mitigate that laborious process, creating a Role and adding the users once to the Role will simplify and speed up the locking down of content for a group of people.
Follow the steps below to create a Role.
- Navigate to Site Administration.
- Click on Role Administration.
- Click on New Role.
- Give the role a Name.
- Add a Description for future reference.
- Click on Users.
- Click on the Add button.
- Enter in at least a Last Name.
- Click Find.
- Click the [select] link next the person you want to add.
- Once you have added all of the individual users to the role, click on Back to Role Administration.
- Click on Permissions.
- By default, the role that you are working with should be selected. If it is not, select it now.
- Check off all of the Permissions that you wish to grant to this role.
- Click Save.
Now, navigate to the content you wish to secure.
- Click on the Security Tab.
- Click the radio button that says "Allow only the following user/roles access:"
- Click Add Role.
- Click the [Select] link next to the role you want.
- Click Save.
The next time that the users that are associated with this role sign in, they will be the only users that will be able to view the content.