Your iMinistries website can collect Event Registrations. The system will maintain an event roster, decrement a specified capacity, and can also create a waiting list if necessary. Event registration is set up while creating the event (see How do I create an Event for details on creating an event).
Enable Event Registration
When your website is first created, the Event Registration feature is not enabled. Begin by doing the following.
- Navigate to Site Administration.*
- Expand Site Controls.
- Click on Site Features.
- Enable Event Registration.
- Click Save.
Setting up Registation
- Edit your Event.
- If your event has limited seats, fill in the Capacity field.
- Click on the Registration tab.
- Enable Allow users to register online.
- Fill in the Registration Dates field.
- Fill in the Registrations Email field. This is who will get notified of a completed registration form.
- Fill in Registration Message. This is the message that will appear on the page after they complete their registration.
- Click Save.
The following fields are automatically collected for each registration: Salutation, First Name, Middle Initial, Last Name, Suffix, Address, City, State/Province, Zip/Postal Code, Country, Daytime Phone, Evening Phone and Email. It is often desirous to collect extra information when accepting a registration. We provide you with a way to add up to 10 additional registration information fields. These "flexible fields" will be added to the registration form per your specification. In order to add fields, click the Add link.
Capacity (on General tab)
Controls how many users will be allowed to register for the event before a waiting list will automatically be created. Leave this field blank to allow unlimited registrations.
Allow users to register online
This option must be selected if you would like users to be able to register.
Allow users to register groups (more than one person)
When this option is selected, users will be presented with a Group Size field. This number allows a single registration to include multiple people. The available capacity for the event is decremented by this amount. As with any event, when the available capacity is exceeded, a waiting list is automatically created.
These dates control when users will be able to register for an event. Users will be able to register at any time between 12:01 A.M. on the first date and 11:59 P.M. on the second date. Otherwise, the Register for this event link will not be displayed on the event page.
This address will receive an e-mail notification of each registration.
When a user submits a registration, this message is included in the e-mail confirmation for the registration. Typical messages include specific instructions: "Please show up 15 minutes before the event" or "Please print this page and bring it to the event." This message will be placed after a generic "Thank you" message and after the site's event registration message (see Site Preferences).
Additional Registration Information
The following fields are automatically collected for each registration: Salutation, First Name, Middle Initial, Last Name, Suffix, Address, City, State/Province, Zip/Postal Code, Country, Daytime Phone, Evening Phone and Email.
It is often desirous to collect extra information when accepting a registration. These "flexible fields" will be added to the registration form per your specification. In order to add fields, click the [Click to Modify] link. For more information about the different options see Flex Field Administration.
When event registration is enabled for an event, a roster is automatically created for the event. This roster can be accessed in two ways: by clicking the [Roster] link corresponding to the event on the Event Administration page, or by clicking the Event Roster link on the event page. The event roster gives the details of each registration. Click the [Export to Excel] link to open the roster in Excel.
When the capacity for an event has been exceeded, a waiting list will automatically be created. When this has happened, the Register for this Event link will be removed from the event page and a Join the Wait List link will be placed on the page. The waiting list can be accessed from the event page. The users on the waiting list will not be automatically notified or added to the roster if a registration is cancelled. Instead, the process of picking and notifying users on the waiting list is up to you.